Privacy policy

Punjabi Parchar is a cultural organization based at 647-A, Neelam Block, Allama Iqbal Town Lahore, Lahore, Pakistan. For anything in this policy, write to contact@punjabiparchar.org with the subject “Privacy request”, or call +92 334 4229371.

This policy covers this website only. It does not cover the social platforms we link to, and it does not replace Google’s own privacy policy for the Google Forms that host our contact and volunteer forms.

• The site runs no analytics, advertising pixels, heatmaps or visitor profiles.
• The site itself sets no cookies.
• Contact and volunteer forms are hosted by Google Forms. Nothing is sent to Google until you choose to load or open the form.
• Photographs of identifiable people — team members, speakers and event participants — are published as part of the public record of the organization’s cultural work.
• We do not sell, rent or trade personal data.

Form responses

The contact and volunteer forms ask for your name, email address, optional phone number, city, subject, message and — for volunteers — the area you are interested in and your availability. Responses are used to answer you and to organize volunteers for programs. The legal basis is your consent when you submit the form, and our legitimate interest in responding to people who contact us.

Donation correspondence

If you discuss a donation, we keep your name, contact details, the purpose and amount discussed, and any acknowledgement we send. This is needed to arrange the gift, keep a record of it and answer questions later. The legal basis is steps taken at your request before a donation, our legitimate interest in keeping accurate records, and any legal obligation that applies. Payment details are exchanged directly with the organizer and are not collected by this website.

Messages you send us

Email, WhatsApp and telephone messages are stored in the inbox or device of the person who receives them, for as long as the conversation is useful.

Server logs

Our hosting provider records standard request information — IP address, browser type, requested page and time — for security, abuse prevention and fault diagnosis. We do not use these logs to build profiles of visitors.

This website does not set cookies, and it does not use local storage to track you. There is no consent banner because there is nothing to consent to in our own code.

The Google Forms embed is behind a “Load the form” button. If you press it, your browser connects to Google and Google may set cookies or read device information under Google’s privacy policy. If you would rather avoid that, use the “Open in a new tab” link, or simply email or call us instead.

The site publishes photographs and video stills of identifiable people. This is deliberate: the record of who spoke, performed and organized is part of the organization’s cultural archive.

• Team portraits are published with the consent of the people shown, together with their name and role.
• Event and gallery photographs are taken at public cultural events. Attendees may appear in the background. The legal basis is our legitimate interest in documenting a public event; where consent was collected at the event, we rely on that too.
• Speakers, poets and performers are named and pictured as part of the public program they took part in.
• Children. We avoid publishing identifiable images of children without a guardian’s consent. If a photograph of a child appears without that consent, tell us and we will remove it.

If you appear in a photograph and want it removed, cropped, or your name removed, email contact@punjabiparchar.org with the page address and a description of the image. We will act on the request; you do not have to explain why. This is also your right to object under the GDPR.

We share personal data only with the services needed to run the site and the work:

• Google — Google Forms, Google Workspace and Gmail host form responses and the organizational inbox. Google acts as a processor for this data.
• Our hosting provider — serves the website and keeps the server logs described above.
• Authorities — only where we are legally required to disclose something.

We do not share data with advertisers, data brokers or analytics vendors, and we do not sell it. Social media links open the relevant platform only when you click them.

Many of the people who read this site live outside Pakistan — in the UK, the EU, North America and the Gulf. If you contact us from those regions, your response may be stored on Google servers outside your country.

Google maintains its own transfer safeguards, including Standard Contractual Clauses and the UK International Data Transfer Addendum. Where we use another provider, we choose one that offers equivalent safeguards. You can ask us which provider holds your data and on what basis it is transferred.

If you are in the EU/EEA or the UK, the GDPR or UK GDPR applies to the processing described here. We apply the same standards to requests from anywhere else.

• Form responses are kept while the request or volunteer cycle is active, then reviewed at least once a year and deleted when no longer needed.
• Donation correspondence is kept as a record of the gift and for any accounting requirement, reviewed on the same yearly cycle.
• Email and WhatsApp threads are kept while they are useful for the relationship, then deleted.
• Server logs are retained for a short period by the hosting provider for security purposes.

You can ask us to delete your data sooner. We will do so unless we have to keep something for a legal or accounting reason, and we will tell you if that is the case.

If you are in the EU/EEA or the UK, you have the right to:

• know whether we hold your data and receive a copy of it;
• have inaccurate data corrected;
• have your data erased where there is no good reason for us to keep it;
• restrict or object to processing, including the use of your photograph;
• receive your data in a portable format;
• withdraw consent at any time, without affecting processing already carried out;
• complain to your national data-protection authority. In Pakistan, contact the relevant authority if one applies to your case.

Send requests to contact@punjabiparchar.org. We may ask for enough information to confirm who you are. We answer within one month and do not charge for a first request.

The site is not directed at children under 16. We do not knowingly collect their data through the forms. If you believe a child has sent us personal data, contact us and we will delete it. Volunteer applications from 16- and 17-year-olds should be sent with a guardian’s knowledge.

The site is served over HTTPS and access to the organizational inbox is limited to the people who handle enquiries and donations. We do not collect card numbers or bank credentials through this website. No system is perfectly secure; if you find a vulnerability, tell us privately at contact@punjabiparchar.org before publishing it.

When our practice changes — for example if analytics or a new embedded service is added — this page will be updated before that change goes live, and the effective date at the top will change. This policy was last reviewed on 8 November 2026.

Privacy questions and requests: contact@punjabiparchar.org. Post: Punjabi Parchar, 647-A, Neelam Block, Allama Iqbal Town Lahore, Lahore, Pakistan. Telephone: +92 334 4229371.

See also the terms of use and the accessibility statement.